If we see letters, numbers, symbols, and images we understand them. From Desk to Desktop: How OCR Works?įor humans, it makes no difference whether a document is a scanned, image-based file or any other digital file format. That’s when OCR stepped onto the stage and forever changed the way we deal with documents. Nevertheless, a need for technology that could turn those scanned, image-based documents into searchable and reusable files soon emerged in an attempt to make office work even more efficient. With the introduction of scanning devices and the concept of a paperless office, businesses were able to save time and cut down on operating costs significantly. Simplified viewing and sharing: Electronic documents can be viewed and shared an unlimited number of times without ever leaving the office desk.Furthermore, administrators can encrypt the data and deny access to files with just a few clicks. This makes them a lot more secure from natural disasters. Improved security: Digital documents can be easily backed-up on multiple drives.Better management: Creating electronic folders and organizing digital files is infinitely more efficient than dealing with paper.More space: A large amount of paper can take up lots of space, while the same amount of digital documents can fit on one hard drive and still leave room for more!.
#Ocr scanner software freeware archive
No more visits to the archive room and wasting time searching for the specific paper document. Easier retrieval of data: The information is easily accessed via computer networks and/or internet by anyone with proper credentials.
Top 5 benefits of turning physical documentation into digital libraries are: Scanners and image-capturing devices were introduced with one goal in mind: to turn paper documents into electronic file formats that can be stored electronically. The process is quite simple, easy to manage, and can take just a few seconds. Most notably, OCR technology does more than simply read the fonts from scanned documents or digitally captured images – it can recognize line breaks in the document, split up columns, turn images into graphics, allow you to search the text by keyword, allow document editing, etc. Optical Character Recognition is widely used for digital replication. Do you want to make a digital format out of the hard copy of any document? If you do, OCR (abbreviation for “Optical Character Recognition”) technology is what you need.